Privacy Policy for The Protect Card

Effective Date: 1st November 2024

At Protect Card Limited, we value your privacy and are committed to keeping your personal information safe. This privacy policy explains, in plain English, how we collect, use, store, and protect your information when you sign up for The Protect Card. We’ve kept this policy simple to make it easy to understand as part of the Plain English Campaign.

1. What is The Protect Card?

The Protect Card is a membership scheme offering perks and discounts to people in the security industry. It costs £5 per year, and we need proof that you work in this sector to join.

2. What Information Do We Collect?

We only collect the information we need to run the membership:

  • Contact Details: Your name, email address, phone number, and postal address.
  • Proof of Eligibility: Documents or details proving you work in the security industry (e.g., work ID, certification).

3. How Do We Use Your Information?

We use your information to:

  • Check you’re eligible to join.
  • Contact you about your membership, benefits, and updates.
  • Manage your membership and the perks you can access.

We do not share your data with anyone else, except if required by law.

4. How Is Your Information Stored?

Your information is stored securely in HubSpot, a customer relationship management (CRM) system with excellent security features, including:

  • ISO 27001 Certification
  • SOC 2 Type II Certification
  • GDPR Compliance
  • Data encryption and regular security checks

Only authorised Protect Card Limited staff can access your data, and only when necessary to process your membership.

5. Working with Parliament Hill Ltd

We work with Parliament Hill Ltd to provide perks and discounts, but we do not share any of your personal information with them.

6. Your Rights

You have rights over your data, including:

  • Access: Ask us for a copy of the information we hold about you.
  • Correction: Ask us to fix any mistakes in your data.
  • Deletion: Ask us to delete your data, where applicable.
  • Objection: Ask us to stop using your data in certain ways.
  • Data Portability: Ask us to send your data to another organisation.

To use your rights, email us at [Insert Email Address].

7. How Long Do We Keep Your Data?

We only keep your data for as long as we need to run your membership or to meet legal requirements.

8. Contact Us

If you have any questions or worries about your data or this privacy policy, contact us:

9. Policy Updates

We may update this policy from time to time if there are changes in the law or how we operate. Check this page for the latest version.

By signing up for The Protect Card, you agree to this privacy policy.